Peppol E-invoicing Belgium 2026: Complete Guide to Mandatory B2B E-invoicing
From January 1, 2026, Peppol e-invoicing becomes mandatory for all B2B transactions in Belgium. Discover what this means and how Budget Invoice helps you stay compliant.
Time until mandatory Peppol e-invoicing
Belgian businesses must send and receive B2B invoices via Peppol from January 1, 2026. Start your Peppol registration now.
What is Peppol E-invoicing?
Peppol (Pan-European Public Procurement OnLine) is the international network for electronic invoicing. Instead of sending PDFs by email, structured invoices are exchanged via a secure network.
The old way (PDF/email)
- ✗Manual data entry
- ✗Errors from human input
- ✗Long processing time
- ✗Lost invoices in spam
With Peppol e-invoicing
- Automatic data processing
- Validated, error-free invoices
- Instant delivery and processing
- Guaranteed delivery
Globally connected via the Peppol network
The Peppol network connects businesses in over 40 countries. Via your Peppol registration, you can send and receive invoices from any connected organization worldwide.
Who must use Peppol e-invoicing in Belgium?
The Belgian Peppol e-invoicing obligation applies to virtually all businesses with B2B activities. These are the key target groups.
SMEs and companies
All Belgian companies must send and receive B2B invoices via Peppol from 2026.
Freelancers
Self-employed individuals and sole proprietors invoicing other businesses also fall under the Peppol obligation.
B2B transactions
The obligation applies to all invoices between VAT-registered parties in Belgium. B2C sales are exempt.
Exceptions to the Peppol obligation
There are some exceptions: invoices to private individuals (B2C), invoices to foreign customers without a Belgian VAT number, and certain exempt sectors.
What if you don't comply with the Peppol obligation?
The Belgian government strictly enforces Peppol e-invoicing legislation. Non-compliance can have serious consequences.
Administrative fines
Fines per non-compliant invoice can amount to hundreds of euros per violation.
VAT deduction denied
Invoices not received via Peppol may lead to denied VAT deductions during audits.
Tax audits
Non-compliance can lead to increased audits by Belgian tax authorities.
How do you prepare for the Peppol obligation?
Start your Peppol preparation now. This step-by-step plan helps you be compliant in time.
Choose Peppol-compatible software
Select invoicing software with full Peppol support, such as Budget Invoice.
Register for Peppol
Your Peppol registration is automatically handled when you sign up for a Complete subscription.
Inform your customers
Communicate your Peppol registration to customers so they can prepare their systems.
Start sending and receiving
Begin sending and receiving Peppol invoices right away to gain experience.
Why choose Budget Invoice for Peppol?
Budget Invoice offers a complete Peppol solution for businesses invoicing to Belgium.
100% Peppol compliant
Fully meets all requirements for Belgian e-invoicing legislation.
Fast Peppol registration
Your Peppol registration is processed within hours. Start sending immediately.
Global Peppol reach
Send Peppol invoices to 300,000+ businesses in 40+ countries connected to the Peppol network.
Safe and reliable
Enterprise-grade security with encrypted Peppol communication and guaranteed delivery.
Easy to use
Intuitive interface - create an invoice and send it with one click via Peppol.
Multilingual support
Support that understands the Belgian Peppol legislation.
Frequently asked questions
Answers to the most frequently asked questions about Peppol e-invoicing in Belgium.
When does Peppol e-invoicing become mandatory in Belgium?
The Peppol e-invoicing obligation takes effect on January 1, 2026. From that date, all B2B invoices between Belgian VAT-registered parties must be exchanged via the Peppol network.
What does Peppol registration cost?
At Budget Invoice, your Peppol registration is included in the Complete subscription (€17.99/month). There are no extra costs for registration or sending/receiving Peppol invoices.
Do I need to use Peppol for Belgian customers as a foreign company?
If you invoice to Belgian VAT-registered businesses, you must also invoice via Peppol from 2026. This applies to all businesses with Belgian B2B customers.
Can I still send PDF invoices to Belgian customers after 2026?
No, for B2B transactions to Belgium, the Peppol e-invoice is the only permitted format from January 1, 2026. PDF invoices by email will no longer be accepted.
What if my Belgian customer doesn't have Peppol yet?
Both parties must be Peppol-registered. Inform your Belgian customers in time about the obligation so they can also prepare.
How quickly can I start with Peppol?
With Budget Invoice, you can be Peppol-ready within 24 hours. Register, get a Complete subscription, and your Peppol registration is automatically processed.
Don't wait until 2026 - Start with Peppol now
Start your Peppol preparation today and avoid hassle at the deadline. Budget Invoice handles your complete Peppol registration.
30 days free trial, then from €17.99/month for full Peppol support.